Minutes of the IEEE Siouxland Section

Executive Committee Meeting

September 16, 2003

ExComm Members present:  D. De Boer (M, Chair/DC Student Branch Liaison),  J. White (M, Vice Chair), 
S. Hietpas* (M, Secretary/Treasurer),
S. Wolterstorff (M, Newsletter Editor/Webmaster)

ExComm Members absent:  M. Ropp, (M, SDSU Student Branch Liaison)

Guests present:       A Andrawis (M, SDSU),  M. Andrawis (M, SDSU),  J. Boerman (S, DC Student Member)  L. Brown (SM, SDSU),  M. Dahme (S, SDSU Branch Co-President),  B. Fourney
(M, SDSU),  A. Halaweish (S SDSU Branch Secretary),  B. Karlsgodt
(S, DC Student Branch Chair),  J. Kuiper (S, DC Branch Vice Chair),  R. Mileham
(M, Midwest Micro-Tek),  R. Scholtens (S, DC),  B. Smies (S, DC Branch Webmaster)

Article 03-0001:     Student Branch Grants.  The student branch chairs presented their budgets.  Moved, Seconded, and Carried (MSC) that each student branch should receive a grant of $200 in the fall of 2003 and again in the fall of 2004.  In addition, in each academic year the student branches shall be given a subsidy of $10.00 per person toward the expenses of a jointly (between the two student branches) conducted tour. 

Article 03-0002:     Budget.  The following budget was approved for the 2004 fiscal year (which is also the calendar year). 

                                  Income:

                                                          Section Rebate                                                                                               $2750

                                                          Workshop—Region 4 support                                                                       $750

                                                          Workshop—Admission fees                                                                          $500

                                                          Interest                                                                                                                 $50

                                                                                                                                                                  Total        $4050

                                  Expenses:

                                                          Regular meetings—student subsidy (50% of regular cost)                       $250

                                                          Workshop                                                                                                        $1200

                                                          Student branch grants and joint tour expenses                                        $1000

                                                          Travel and conference expenses for officer training                              $1200

                                                          Awards (Outstanding Student Leader and
                                  IEEE Siouxland Engineer-of-the-Year)                                             $150

                                                          ExComm operations (meeting expenses, postage, etc.)                           $250

                                                                                                                                                                  Total        $4050

                                  (*After this item, S. Hietpas was dismissed to prepare for other CPSS events.  A quorum remaining present, the meeting continued.)

Article 03-0003      Bylaws Revision.  De Boer presented the proposed new bylaws with special emphasis on the new officer nomination process.  MSC that the Siouxland Section should submit the proposed new bylaws (as published in the September newsletter) to the Region for their approval. 

Article 03-0004:     Nominations for New Officers.  De Boer summarized the current situation.  A nominee for Vice Chair is still being sought.

Article 03-0005:     Regular Meeting Plans for the Remainder of 2003.  The ExComm discussed plans for two more regular meetings or one more regular meeting and another ExComm meeting.  De Boer will continue working on these plans.

Article 03-0006:     Introductions.  Each person present introduced themselves. 

Article 03-0007:     Adjournment.  Meeting started at 4:45, adjourned at 5:30.

Respectfully  Submitted,

Douglas De Boer, Secretary pro tem